Roots for Community Wellbeing Administrative Assistant

Sioux Lookout First Nations Health Authority

Roots for Community Wellbeing Administrative Assistant

Internal/External Posting

Full-time Position

Location: Sioux Lookout, ON

Salary Range: $48,657 – $59,238 per annum

Reference Number: #2023-191

If applying by email, indicate reference number in subject line

_________________________________________________________________________________________________________________________

 

Job Summary:

The Approaches to Community Wellbeing is a regional resource to 31 First Nations Communities. The Approaches to Community Wellbeing provides expertise, support, services, and programming in public health to the region. The program also supports communities in the development, implementation, and monitoring of their own Approaches to Community Wellbeing. The Roots for Community Wellbeing section of the model includes data collection and analysis, planning and evaluation, research, ethics, policy, capacity building, and communications.

The Roots for Community Wellbeing Administrative Assistant provides document processing, records and file maintenance, and secretarial services to the Roots for Community Wellbeing Manager and team.

The Roots for Community Wellbeing Administrative Assistant is directly accountable to the Roots for Community Wellbeing Manager.

Qualifications:

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)

• Completion of at least one year post-secondary education in Secretarial Arts

• Work experience and/or education in a health related area is considered an asset

• Previous office administration experience is considered an asset

• Must be able to communicate via telephone and in person in both English and Oji-Cree

• Must have good written and verbal communication skills in order to complete correspondence and respond to requests for information

• Must be self-motivated and able to work independently

• Experience and training in cultural competency with First Nations

• A valid G Ontario drivers licence

• The ability to perform the requirements of the position on a regular basis.

Roles and Responsibilities:

1. Plans and co-ordinates the activities of Roots for Community Wellbeing to increase the time available to the Roots for Community Wellbeing Manager and other members of the Roots for Community Wellbeing team for the management and delivery of the program/services.

2. Co-ordinates the collection and preparation of material for programming

3. Typed documents include: letters, memorandums, work plans, reports, administrative circulars, internal instructions and confidential correspondence

4. Make meeting arrangements, prepare agendas and prepares minutes of meetings.

5. Proofreads and modifies grammar, spelling and punctuation of all documents before submitting for signatures or mailing

6. Receives, assesses for information from other departments and staff, made by telephone or in person, and/or refers to the most appropriate person

7. Answers requests for information, made by telephone or in person, from the general public and other community agencies. Conveys messages to other departments, Roots for Community Wellbeing team members, and outside agencies

8. Provides receptionist duties for the Roots for Community Wellbeing Manager and Roots for Community Wellbeing team members. Duties include but not limited to screening of telephone calls, taking and conveying messages, scheduling meetings, maintaining scheduling, and providing general information as required

9. Assembles material for education and/or administrative purposes and distributes as required

10. Orders and maintains an office supplies inventory for the Roots for Community Wellbeing team.

11. Maintains the office filing system for Preventing Infectious Diseases

12. Accesses e-mail for messages or information directed to the Roots for Community Wellbeing Manager, team members and/or self.

13. Monitors the unit’s schedule to be able to respond to inquiries about staff members availability.

14. Provides specific unit orientation to new staff members

15. Designs and produces forms and/or graphs for specific use in relation to the administrative of the project

16. Inputs data related to Roots for Community Wellbeing services and compiles reports as required by the Roots for Community Wellbeing Manager and/or other team staff

17. Maintain accountability by working within the program guidelines, by providing regular reports to the Roots for Community Wellbeing Manager and other team members as appropriate

18. Demonstrate professionalism and accountability by maintaining client and community confidentiality and completing the required documentation

19. Co-ordinates travel for Roots for Community Wellbeing team members

20. Cooperates and establishes working relationships with other units of the Approaches to Community Wellbeing.

21. Other related duties as directed by the Roots for Community Wellbeing Manager

22. Provide assistance when required and any other duties assigned

Apply online at https://www.slfnha.com/job/roots-for-community-wellbeing-administrative-assistant-ref-2023-191/.

Human Resource Department

Sioux Lookout First Nations Health Authority

P.O. Box 1300, 61 Queen Street

Sioux Lookout, ON P8T 1B8

Phone: (807) 737-1802

Fax: (807) 737-2969

Email: Human.Resources@slfnha.com

SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process.

 

Closing Date: Until Filled

No resumes received after this time will be accepted.

The Health Authority wishes to thank all applicants in advance. However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com