Administrative Assistant (Education)

Lac Seul First Nation

EMPLOYMENT OPPORTUNITY

Administrative Assistant (Education)

 

The Administrative Assistant will report to the Director of Education and Assistant Director of Education. The Assistant will work out the Education Department and will provide office support; assist in preparing documents; work closely with other team members as requested; maintain timesheets and employee leave forms; reconcile statements as requested.

Duties and Responsibilities

  • The Assistant will set up meetings, create agendas, ensure minutes are recorded and distributed as appropriate.
  • The Assistant may be required to attend meetings when requested.
  • The Assistant will be responsible for managing and controlling office supplies, inventory, and equipment. They will be the point person if there are any issues with office equipment and notify the IT team if needed.
  • Some office errands may be required related to postal service, gift purchases, office supplies, etc.
  • The Assistant will be responsible for reconciling Credit Card receipts and other monthly statements.
  • The Assistant will be responsible for gathering all timesheet submissions, and employee leave requests.
  • The Assistant will complete all travel arrangements, advances, and travel expense documents for the team.
  • The Assistant will assist at meetings and Gatherings. Where cash is required, they will work to determine how much is required and ensure that the appropriate cash is on site when needed.

 

Qualifications

  • To support daily office operations, communicate with staff and receive incoming calls and visitors.
  • Knowledge of office technology, computers, telephones, copiers, etc.
  • Organizing and receive incoming correspondence, electronic messages, and filing.
  • Excellent Written and Verbal Communications Skills
  • Working in an office environment with First Nations.
  • Ability to speak an Indigenous language is an asset.

*LSFN offers great competitive wages, vacation, additional time off during Christmas Break and March Break, as well as great benefits*

 

Location:          Frenchman’s Head, ON

Term:                 Full-time

Rate:                  Position starts from $25.70

Hours:               8:30 a.m. – 4:30 p.m., 35hrs/week

Closing:             Friday February 16, 2024 *late applications will not be accepted

 

Please submit a cover letter along with a resume, and written permission for LSFN Human Resources to contact two employment references, (most recent supervisors) must be provided.  Applications can be mailed, faxed, emailed, or delivered to: Lac Seul First Nation

Frenchman’s Head Band Office

Attention: C/o HR Dept.

P.O. Box 100

Hudson, ON.  P0V 1X0

Fax #: (807) 582-3585

Email: resumes@lacseulfn.org

 

Lac Seul First Nation requires Criminal Reference Checks for those offered positions.  We thank all applicants, however, only those being offered an interview will be contacted. 

 

As per policy, applicants should note that COVID-19 Vaccination is required for all Lac Seul First Nation staff.

 

Preferential Hiring Policy: Lac Seul First Nation band members will be given priority for hiring, followed by indigenous persons who are non-LSFN band members. Where there are no suitably qualified indigenous persons available for a position, the most suitably qualified non-indigenous candidate will be hired.